Privacy Policy

Data Controller

Personal Data 

‘Personal data’ is defined in law as any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Collected Personal Data address 

Spaces West Kensington Avonmore House, Avonmore Road, London, England, W14 8TS

Purpose of collecting data

The personal information collected is used and disclosed for our business purposes, including establishing, managing or terminating the employment relationship and complying with our obligations to you. It is necessary for the performance of our contract with you and/or performing our obligations under a contract as well as to meet our legal obligations and legitimate interests. In respect of special category data, which includes health data, it is necessary for your employment, social security and social protection, reasons of substantial public interest and/or for reasons of public interest in the area of public health, such as protecting against serious threats to health. Such uses include:

• determining eligibility and suitability for initial employment, including profiling from any previous job application to us, right to work checks and the verification of references and qualifications.
• administering pay and benefits including holiday pay;
• processing employee work-related claims (e.g. insurance claims, etc.)
• establishing training and/or development requirements;
• conducting performance reviews and determining performance requirements;
• assessing qualifications and suitability for a particular job, task, bonus or promotion;
• gathering evidence further to the disciplinary, grievance or whistleblowing procedure;
• establishing a contact point in the event of an emergency (such as next of kin);
• considering, assessing and preventing inequality or health & safety incidents or risks;
• for pandemic monitoring and infection control purposes;
• to obtain extra or emergency funding including for wages or personal protective equipment during local, regional or national emergencies and/or pandemics
• complying with all regulatory and legislative requirements.
• compiling contact lists for internal purposes only;
• analysing workforce trends e.g. impact of Brexit, Covid-19 or other pandemics or regulatory or legislative changes;
• ensuring your security and the security of company held information and data; and
• such other purposes as are reasonably required by us for the performance of your contract; to protect vital interests; for the performance of a task in the public interest; to comply with our legal obligations; in accordance with our legitimate business interests or for the purpose of assessing your working capacity.